Manage and approve expense requests that have been submitted via mobile apps, and add missing expense requests if needed.
Table of Contents
Accessing the Expense Tracking Page
In the left menu, navigate to the "Expense Tracking" page by going to:
Operation > Expense Tracking
Add an Expense Request
To add a new expense request, click on the 
button towards the upper right corner of the screen.
On the pop-up that appears, enter the information about the expense — the fields outlined in red in the image below are required.
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After filling out the expense information, click on the 
button.
View and Manage Expense Requests
Once an expense request has been added, it will appear within the table of the "Expense Tracking" page. Use the filters at the top of the screen to adjust the information that displays:
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For each expense within the table you can:
- Click on the
to the left of a table line to see expand and see additional details. - Click on the
, under the "Action" column, to edit. The following fields can be edited: "Expense Date", "Service Auth", "Expense Amount", "Service" - Click on the
, under the "Action" column, to delete.
Additionally, if you'd like to download the information within the table, use the 
and 
buttons in the upper right corner of the screen to choose what file type you'd like.
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Approve an Expense Request
To approve an expense request, click on the under the "Action" column.
On the pop-up that appears, check the "Approved" checkbox box. Then, click on the 
button.
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Once an expense request has been approved, mobile app users will no longer be able to edit it.
Learn more about the mobile app user experience here:
Add and View Expense Requests in Mobile Apps
Archive Expense Requests
Once expenses have been accounted for they can be archived.
To archive expense requests, start by using the filter fields at the top of the page to narrow down the table results to only the information that you'd like to archive.
For the "Status" field, "Unarchived" should be selected.
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Once the expense requests you'd like to archive are the only results appearing in the table, click on the 
button.
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Upon doing so, a confirmation message will appear. Click on the 
button to archive the expense requests.
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Once expense requests are archived, they can be found in the "Archive" status.
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Unarchive an Expense Request
If an expense request was archived in error, it can be unarchived.
To unarchive, start by using the filter fields at the top of the page to locate the expense request.
For the "Status" field, "Archive" should be selected.
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After locating the expense request within the table, click on the 
to the left of it. Then, in the expanded information that appears, click on the 
button.
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Upon doing so, a confirmation message will appear. Click on the button to unarchive the expense request.
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Once an expense request has been unarchived, it can be found in the "Unarchived" status.
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