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Accrued Minutes Visits

Learn about accrued minutes visit tracking and reporting.

Table of Contents


Quick Notes

  • In Missouri, time worked is not rounded. Instead, an accrued minutes visit (AMV) method is utilized. 
  • An accrued minutes visit is a collection of non-15 minute increment time that together creates a full unit. 

 

Setup

To enable/disable accrued minutes visits in Billiyo, in the left menu navigate to: 

More > Company > Company Settings

In the "Configurations" tab, click on the icon. Then, on the pop-up that appears, locate the "Schedule Settings" heading. 

  • If "Enable Accrued" is highlighted in blue, this feature is turned on.
  • If "Enable Accrued" is not highlighted in blue, this feature is turned off.

 

How This Feature Works

With the "Enable Accrued" feature turned on, as schedules are worked any time that doesn't fall into a complete 15-minute increment is automatically added to an accrual bucket. 

Once a complete 15-minute increment can be made, when a timesheet is generated for a caregiver who works with the client, an accrued minute visit will be represented at the bottom of the timesheet.

And, the system will automatically create a schedule for the accrued minutes visit on the day the timesheet was generated. The accrued minutes visit schedule that was created will also be visible within the "Scheduling" page, appearing in a light purple color.

Items to note:
  • Only 1 accrued visit can exist per day, per client and procedure code/modifier.
  • Accrued minutes do not carry forward to the next month, they must be used in the month they are accrued.
  • Accrued minutes visits are sent with reason code 280.

 


Reporting

Within the "Dynamic Report" feature, a report for accrued minutes visits is available. To access the "Dynamic Report" feature, in the left menu navigate to: 

Reports > Dynamic Report

Within this page, click on the button. Then, on the pop-up that appears, select the following information to start creating the report:

Category: Schedule
Report  : Accrued Visit Report

After selecting fields and filters, click on the button. 

In the report data that appears, accrued minutes visits are distinguished by blue colored text.